How to Convert Word to PDF and Keep Embedded Links
Note: These instructions are for Windows, not Mac OS.
Step 1: Save (Don’t Print)
Go to File->Save As and choose the destination where you want to save your file. Name your file. Do not click “save” yet!
Note: Although you can click Print and then choose to output a PDF, doing so will not result in a file with clickable links (even though they’ll still look blue as if they are).
Step 2: Set File Type
Under File Name, you’ll see a drop down menu labeled Save As Type. Click on PDF.
Step 3: Set Options
You can choose either option under Optimize For, although I recommend Standard (Publishing Online and Printing).
Then click Options. A window will pop up.
Under PDF Options (near the bottom), unselect ISO 19005-1 Compliant (PDF/A). Forcing compliance is what disables hyperlinks. By unchecking the box, your links will become clickable again. Click Okay.
Step 4: Click Save
You’re done!
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Good advice, though I would point out that there IS a way to merely “print” and get perfect PDF’s with links: that is to use a print utility such as the “Foxit PDF Reader Print Utility,” which is bundled with the (free) Foxit PDF reader. That tool, additionally, installs itself as a standard Windows print driver and can be used from ANY app that can print. And no, I have no connection with those folks, I merely appreciate their product (and really don’t like the insufferable folks at Adobe).
Thank you so, so much!
(from a disgruntled “PDF Converter” 60-minute waiting user)